terms & conditions
1. Terms and Conditions: Introduction
Welcome to Elect Club Ltd (“elect club”), a company whose offices are at 4th Floor Bury House, 33 Bury Street, Saint James, London, SW1Y 6AX and whose registration number is 05523571.
elect club provides our services to you subject to these terms and conditions. Any holiday, activity or event bookings made by you are also subject to these terms and conditions, including the Special Conditions below. By joining Elect Club as a member or booking a holiday or activity with Elect Club, you are entering into a legally binding contract based on these terms and conditions.
Payment of the joining fee is acceptance to these terms and conditions.
Elect Club may change these terms and conditions from time to time. The most recent version of these terms and conditions will always appear on this page. Your continued use of Elect Club’s services will constitute acceptance of such changes.
2. Eligibility and Membership
2.1 Your membership of Elect Club and use of our services is conditional on the following. By joining, you confirm and warrant that:
2.3 Elect Club reserve the right to refuse any membership application at its sole discretion and without giving a reason.
3. Your Rights and Responsibilities
3.1 As soon as you have completed your initial meeting with Elect Club we will begin assessing potential introductions. Elect Club offer different levels and types of membership which will be explained to you in person at your initial meeting with the company. We will use our reasonable efforts to introduce you to potential partners who we think may be suited to you.
3.2 You accept that the more limitations you impose on the type of person you would like to meet, the fewer introductions may result. You also accept that Elect Club cannot control whether another member wishes to reply to any communication from you, nor the nature of any feedback they supply following a date with you.
3.3 You accept that Elect Club does not guarantee any minimum number of introductions. We will endeavour to estimate a number based upon the information you provide at the initial meeting. This number is intended as a guide only and under no circumstances will it constitute a binding promise.
3.4 You promise and undertake not to do any of the following, and understand that should you break this undertaking, we may take action including but not limited to termination of your membership at our discretion and without offering any refund:
3.5 You accept that Elect Club cannot be responsible for your interaction with other members or for the conduct or actions of any member. Elect Club does not carry out police or background checks of its members and makes no representations about the marital status or mental state of any member. You should always take sensible precautions before and during such interactions, particularly if arranging to meet another member (these should include meeting in a public place, telling a friend where you are going, and not giving out personal information until you are comfortable doing so). Elect Club cannot arbitrate in disputes between members.
3.6 Payment: Your membership is conditional upon the payment of a joining fee plus a monthly subscription fee. Subscription fees vary depending on the level of membership you choose, and you will be given this information before joining. Fees, services and renewal options may be amended from time to time by Elect Club but you will be notified in advance of such changes. You may cancel your membership and subscription at any time but all fees paid up until your cancellation are non-refundable, except at the sole discretion of Elect Club.
3.7 Membership may be suspended for up to 12 months at a time by giving one month’s notice to Elect Club of your intention to stop paying the monthly fee. You may reactivate your membership at any time within such 12-month period by informing Elect Club and restarting your monthly fee payments. Should you wish to reactivate your membership following the expiry of such 12-month period, you will be required to pay the full joining fee for your level of membership, in addition to the monthly fees.
3.8 You consent to Elect Club processing your personal information, including any sensitive personal information you provide, for the purposes of providing our services. You also consent to the use of such data for communicating with you, and for marketing, statutory, accounting and archival purposes.
3.9 You grant Elect Club and its successors and assigns a non-exclusive, royalty-free, perpetual licence to use, distribute, display and reproduce any photograph or other material for which you own the intellectual property rights and which you supply to Elect Club.
3.10 You agree to indemnify Elect Club, our employees and directors, for any and all loss, damage, claims, expenses, actions or demands, including but not limited to legal fees, arising out of your use of our services and/or any breach by you of these terms and conditions.
3.11 The joining fee is payment for the work done to create your profile, gain free or discounted entry to our parties for 12 months and for the time that the consultants/matchmakers spend searching matches and sending the profile out to other members. The monthly subscriptions are to pay for the time the consultants/matchmakers to continue to source matches (from our database or going headhunting) plus sending the profile to other members. With an active membership the Matches are done/reviewed 4 times a month. With a passive membership the Matches are done/reviewed twice a month.
4. Our Rights and Responsibilities
4.2 We reserve the right to refuse any application for membership or to terminate your membership without notice or refund at any time and at our sole discretion. We shall not be liable to you for any such termination.
4.3 All materials provided to you by Elect Club, and any intellectual property belonging to or associated with our company and/or services, including any website, trade mark or trade name, logo, software, text and graphics are the sole property of Elect Club and you agree that you will not infringe any such rights in any way. You may not download, modify, display, copy (including without limitation making derivative works based on such material) or print any such material or any of the content on this website except for your own personal non-commercial use.
5.1 Liability: Your use of our services is at your sole risk. Elect Club does not accept any liability for any loss, damage, claim or expense, whether direct or indirect and howsoever caused, arising out of your membership and/or your use of the service or your reliance on advice or information provided by us. All warranties in respect of the service and/or such information, whether express or implied, are excluded. We are not responsible for any loss or damage incurred by you as a result of any action or decision you take based on advice or information we provide. Notwithstanding the foregoing, any liability of Elect Club to you for any and all causes of action will be limited to the amount paid by you in respect of Elect Club’s services.
5.2 We endeavour to ensure that the information provided on our website is accurate and current. However, we cannot guarantee the accuracy of such information nor accept responsibility for any adverse consequences resulting from your reliance upon it.
5.3 Any of Elect Club’s websites may contain links to other websites. These are provided as a convenience to our members and we accept no liability or responsibility for the content of those websites, nor do we make any claims as to the truth or accuracy of the information contained therein. You access such websites at your own risk.
5.4 Notwithstanding conditions 5.1, 5.2 and 5.3 above, nothing in these terms and conditions shall attempt to limit or exclude our liability for death or personal injury caused by negligence.
5.5 Entire agreement: This contract constitutes the entire agreement between you and Elect Club.
5.6 No waiver: Any failure by Elect Club to enforce any provision of these terms and conditions at any time shall not be construed as a waiver of such provision and shall not affect the right of Elect Club to enforce such provision.
5.7 Rights of Third Parties: Nothing in the Contracts (Rights of Third Parties) Act 1999 shall operate to give any third party the right to enforce any term of this contract.
5.8 Severability: If any provision in these terms and conditions is deemed to be illegal, unenforceable or invalid for any reason, it shall be deemed to have been struck out and the remaining provisions shall survive and continue to be binding and enforceable.
5.9 Jurisdiction: This agreement is governed by English law and shall be subject to the exclusive jurisdiction of the English courts.
6. SPECIAL CONDITIONS
These conditions apply where you have booked a holiday, event or activity with Elect Club. Any such booking is subject to the following conditions in addition to those set out above. Elect Club reserves the right to refuse to accept any booking at any time without giving a reason. If you are booking for more than one person, you will be deemed to have accepted these conditions and fulfilled the requirements (including without limitation taking out appropriate insurance) on their behalf, and made them aware of these conditions and their obligations hereunder.
6.1 Your Booking: Your contract with Elect Club is made once both of the following requirements have been fulfilled: a) you have paid the required deposit, and (b) an Elect Club receipt has been sent to you by email. Your contract with Elect Club commences on the date of issue of your receipt email. You must check your confirmation receipt carefully and raise any queries or notify Elect Club of any inaccurate information immediately upon receipt. Should your name appear differently on your passport and ticket, you may be refused boarding and Elect Club accepts no responsibility in this event.
6.2 Conditions For Booking: You agree to the following conditions as part of your booking and we shall have no liability to you for any consequences if you fail to comply:
6.3 Special Requests: If you have a special request that does not form part of the arrangements described on our website it is your responsibility to inform us before booking. In particular, it is your responsibility to inform us of any special dietary requirements you may have, including food allergies. We will do our best to comply but we cannot guarantee to do so and compliance will not form part of our contracted obligations. We strongly recommend that you repeat your request to the airline, hotel or venue manager at the appropriate time. Elect Club will not refund you or accept any liability for bookings made without checking that your special requests can be accommodated.
6.5 DEPOSITS ARE NON-REFUNDABLE. If Elect Club has not received payment for the balance of your booking at least four weeks before departure, your booking will be cancelled and you will lose your deposit.
6.6 Changes To Your Holiday Booking: No changes to your booking are allowed following confirmation. However, at our sole discretion, Elect Club may allow you to transfer your booking to another person where the request is made at least two weeks before departure. Should Elect Club agree to the transfer, a fee of £30 will be payable in addition to any charges that may be levied by suppliers. The transfer will not be deemed to be accepted until you receive email notification from us that all outstanding payments have been made.
6.7 Changes To Your Event/Activity Booking: No changes to your booking are allowed following confirmation. However, at our sole discretion, Elect Club may allow you to transfer your booking to another person of the same sex where the request is made at least a week in advance. The transfer will not be accepted until you receive email notification from us that all outstanding payments have been made.
6.8 Permissible Changes By Elect Club:
6.10 Included In Your Booking: The cost of your holiday includes, unless otherwise stated, half board accommodation, transfers between airport and hotel and the services of an Elect Club host or local representative. Not Included: Holiday insurance, personal expenses (drinks, laundry etc), and flights (unless otherwise stated).
6.11 Complaints: If you have cause for complaint whilst on holiday, you should immediately inform both the Elect Club host or local representative and the owner or supplier of the service so that action can be taken to remedy the problem. Failure to report your complaint as soon as possible may prejudice any claim, as it does not give Elect Club any chance of resolving it. Should the Elect Club host or local representative be unable to resolve the problem in resort, you should try and contact Elect Club’s offices in London. If you are not happy with the outcome, you should contact Elect Club in writing within 28 days of the end of the holiday.
6.12 If We Change Your Booking: Elect Club aims to provide the holidays described on our website, but reserves the right to change the services, prices or itineraries thereof. Most alterations are minor and should not affect the overall enjoyment of your holiday. In the case of minor alterations, including without limitation changes of carrier, transport, accommodation or flight times, we will do our best to notify you before departure. Major changes may include (without limitation) changes to departure or return flight times (other than delays) of more than 12 hours, a change of departure airport (except between London airports), a change of resort, or a significant change in the standard of accommodation offered. We will notify you of major changes as quickly as possible, and you may then choose to: (a) accept the change, or (b) take an alternative holiday subject to availability. If the alternative holiday is of a lower price than the original, we will refund the difference. If the alternative holiday is more expensive you will be required to pay the difference, or (c) withdraw from the booking completely and receive a full refund. We will not pay compensation if the changes are due to situations beyond our control, including without limitation consolidation, war, threat of war, riot, civil strife, industrial dispute, terrorist activity, epidemics or health risks, natural or nuclear disaster, fire or adverse weather conditions, technical or maintenance problems with transport, closed or congested airports, ports or stations, and changes imposed by the transport supplier, whether re-scheduling or cancellation of transportation. Consolidation is the need for a minimum number of persons on any booking, and where the minimum number is not met we will cancel the booking and (b) and (c) above will apply. For changes due to situations within our control, we will pay minimum compensation as follows:
6.13 If We Cancel Your Holiday: Cancellation may be necessary in exceptional circumstances and Elect Club reserves the right in its absolute discretion to cancel your holiday. If this occurs you will be offered an alternative holiday of comparable standard (if available) together with a refund of any price difference or a full and prompt refund of all monies you have paid. If cancellation or curtailment of your holiday occurs as a result of circumstances beyond our control (see condition above for examples), the consequences of which could not have been avoided even with all due care, Elect Club will not pay any compensation, nor be responsible for any costs or expenses incurred by you as a result.
6.14 Participation and Conduct:
6.15 Liability In Respect Of Holidays, Activities And Events:
6.15 Delays: Unfortunately we cannot guarantee that your flight will not be subject to delay. Delays are the responsibility of the carrier, and will be dealt with according to their Conditions of Carriage. The provision of subsistence and/or accommodation, during the period of a delay, is also the responsibility of the carrier and not Elect Club. In the event that a delay results in lost holiday time, Elect Club cannot refund you for unused accommodation or meal arrangement, as they are not re-sold. Full cancellation charges will be applied by the hotel. No adjustment can be made to the holiday arrangements to take account of a delay. Please pay particular attention to the above when booking your own independent domestic flights, train or taxi connections, and allow sufficient time. Elect Club cannot accept any liability for missed connections, cancellation charges, or other consequential loss resulting from a delay, unless the arrangements in question are booked by us as a part of the inclusive package.
6.16 Data Protection Policy: In order to process your booking and ensure that your travel arrangements run smoothly and that they meet your requirements, Elect Club will use your personal information, such as name, address, mobile telephone number etc. We will put in place and maintain proper security measures to protect your information. The information may also be provided to security or credit checking companies, and public authorities such as the police or customs/immigration, if it is required by them, or as required by law. When making a booking with Elect Club, you consent to this information being passed on to the relevant persons.